JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes: Recommendation to approve minutes of the September 5, 2019 special meeting.
(4) Benefit Service Provider Presentation: The Standard Insurance Company (The Standard) – Presentation from The Standard regarding LAwell membership utilization.
(5) Quarterly LAwell Program Data and Metrics Review – Presentation from Keenan and Associates regarding LAwell Program benefit service provider data and metrics.
(6) Committee Report 19-37: Benefits Plan Administration and Communications Consulting Request for Proposal – Recommendation that the JLMBC approve (a) the proposed Request for Proposal (RFP) for benefits plan administration and communications consulting services for the City’s LAwell Civilian Benefits Program (LAwell Program); and (b) execution of the “Pledge Form Regarding Conflict-of-Interest, Confidentiality, and Proposer Communications” for all JLMBC members and City staff involved in the procurement development process.
(7) Committee Report 19-38: Employee Benefits Trust Fund Staffing Reimbursements – First Quarter Fiscal Year 2019-20 – Recommendation that the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing direct administrative support of the LAwell Program in the total amount of $72,274.16 inclusive of the first quarter of fiscal year 2019-20; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing direct administrative support of the LIVEwell Wellness Program in the total amount of $86,302.76 inclusive of the first quarter of fiscal year 2019-20.
(8) Committee Report 19-39: LIVEwell Program Update – September to October 2019 – Recommendation that the JLMBC receive and file the report regarding LIVEwell Program activities and updates for September to October 2019.
(9) Committee Report 19-40: Projects & Activities Report – Recommendation that the JLMBC receive and file the projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for September to October 2019.
CONCLUDING ITEMS
(10) Request for Future Agenda Items
(11) Next Meeting Date: December 5, 2019
(12) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes: Recommendation to approve minutes of the May 17, 2019, May 29, 2019, and August 1, 2019 special meetings.
(4) Benefit Service Provider Presentation: Delta Dental – Presentation from Delta Dental regarding LAwell membership utilization.
(5) Quarterly LAwell Program Data and Metrics Review – Presentation from Keenan and Associates regarding LAwell Program benefit service provider data and metrics.
(6) Committee Report 19-33: LAwell Program Health and Wellness Strategic Initiatives for Fiscal Year (FY) 2019-20 – Recommendation that the JLMBC adopt the following health and wellness strategic initiatives for FY 2019-20: (a) conducting a review of the LAwell Program benefits menu to identify best practices in other comparable employer sponsored programs and opportunities to improve upon the current benefit menu design; (b) continuing efforts to improve accountability from the City’s benefit service providers in key areas such as wellness and prevention outcomes and population health outcomes; (c) developing and launching an engagement campaign focused on preventive services utilization; (d) developing a communications campaign to promote use of all virtually-accessed LAwell Program provider resources (including Telemedicine, Behavioral Health, and Mobile services); (e) developing a pilot On-Site Kiosk Program for LAwell Program members to access health plan services; and (f) developing a proposal for a consolidated Employee Wellness Center (including an On-Site Clinic, Fitness Center, Telemedicine Room, and other Health and Wellness Resources) to be located at a current or new City facility.
(7) Committee Report 19-34: Employee Benefits Trust Fund Fiscal Year (FY) 2018-19 Activity and Status Review – Recommendation that the JLMBC (a) receive and file report regarding the Fiscal Year (FY) 2018-19 status/activity of the Employee Benefits Trust Fund and (b) approve draft report to the City Council and Mayor regarding and identifying all FY 2018-19 Trust Fund receipts/expenditures and purposes for which expenditures were made.
(8) Committee Report 19-35: LIVEwell Program Update – Recommendation that the JLMBC (a) receive and file (1) report regarding LIVEwell Program activities and updates for August 2019 and (2) staff analysis and evaluation of the 2019 annual employee wellness survey results; and (b) approve funding of $21,620 from the Employee Benefits Trust Fund/Wellness sub-account for the 2nd Annual Joint LA City/LA County Family Fitness Event (Rock N’ Stroll) at Griffith Park on September 21, 2019.
(9) Committee Report 19-36: Projects & Activities Report – Recommendation that the JLMBC receive and file projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for August 2019.
CONCLUDING ITEMS
(10) Request for Future Agenda Items
(11) Next Meeting Date: November 7, 2019
(12) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Benefit Service Provider Presentation: EyeMed – Presentation from EyeMed regarding LAwell membership utilization.
(4) Committee Report 19-28: Employee Benefits Trust Fund Staffing Reimbursements – Fourth Quarter Fiscal Year 2018-19 and Funding for Additional Staff Position – Recommendation that the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing direct administrative support of the LAwell Program in the total amount of $78,716.38 inclusive of the fourth quarter of fiscal year 2018-19, (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing direct administrative support of the LIVEwell Wellness Program in the total amount of $84,872.16 inclusive of the fourth quarter of fiscal year 2018-19, and (c) funding from the Employee Benefits Trust Fund for one Management Analyst position to expand cost-containment, efficiency, and accountability strategies in benefit service provider administration (including procurements, contract execution, and contractor performance metrics) and the coordination, administration, and support of services for the LAwell Program.
(5) Committee Report 19-29: 2019 Open Enrollment Communications Campaign Overview for Plan Year 2020 – Recommendation that the JLMBC receive and file report regarding the 2019 Open Enrollment communications campaign for Plan Year 2020.
(6) Committee Report 19-30: 2019 International Foundation of Employee Benefit Plans (IFEBP) Annual Conference – Recommendation that the JLMBC approve the necessary funding from the Employee Benefits Trust Fund for any interested JLMBC members and staff to attend the October 2019 IFEBP conference in San Diego, California.
(7) Committee Report 19-31: LIVEwell Program Update – Recommendation that the JLMBC receive and file report regarding LIVEwell Program activities and updates.
(8) Committee Report 19-32: Projects & Activities Report – Recommendation that the JLMBC receive and file projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for May to July 2019.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Meeting Date: September 5, 2019
(11) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes: Recommendation to approve minutes of the April 4, 2019 special meeting.
(4) Committee Report 19-24: LAwell Program 2020 Service Provider Renewals and 2020 Plan Adoption – Recommendation that the JLMBC:
A. Annual Service Provider Rate Renewals – Recommend to the General Manager Personnel Department approval of 2020 renewals, and 2021 rate caps or guarantees as applicable, for all LAwell Program benefit service providers:
(1) Kaiser Permanente (Kaiser) for 2020 renewal of the Staff Model Health Maintenance Organization (HMO) plan (1.38% increase)
(2) Anthem Blue Cross (Anthem) for 2020 renewal of the Preferred Provider Option (PPO) (2.78% increase), Narrow Network HMO (2.78% increase), Full Network HMO (2.78% increase), and Vivity HMO (2.78% increase) plans with accompanying 2021 7.0% rate cap for all Anthem plans
(3) Delta Dental (Delta) for 2020 renewal of the LAwell Dental PPO (no premium change), HMO (no premium change), and Preventive (no premium change) plans with accompanying guarantee of no premium increases in 2021 for all Delta plans
(4) EyeMed for 2020 renewal of the LAwell Vision Plan (no premium change) with accompanying guarantee of no premium increase in 2021
(5) The Standard for 2020 renewal of LAwell Life (no premium change), Disability (no premium change), and AD&D (no premium change) plans with accompanying guarantee of no premium increases in 2021-2022 for the Disability plan
(6) Optum for 2020 renewal of the LAwell Support Plus - Employee and Family Assistance Program (EFAP) (no premium change)
(7) WageWorks for 2020 renewal of LAwell Tax-Advantaged Spending Accounts (no premium change)
B. Program Design Changes – Approve recommended program design changes for Plan Year 2020:
(1) Basic Disability Insurance – Increase the monthly basic disability maximum benefit amount by $99 from $3,268 to $3,367.
(2) Healthcare Flexible Spending Accounts (HFSA) – Increase the annual maximum contribution for the HFSA by $50 from $2,650 to $2,700.
C. Projected Benefits Expenditures Plan Year 2020 – Receive and file information regarding projected LAwell Program expenditures for Plan Year 2020.
D. Adoption of 2020 LAwell Plan – Direct the Personnel Department to transmit a report from the JLMBC Chairperson and Vice-Chairperson to the Los Angeles City Council (City Council) for recommended adoption of the 2020 LAwell Plan.
(5) Committee Report 19-25: Wellness Services Administrator (Limeade) Implementation Update – Recommendation that the JLMBC receive and file the LIVEwell Wellness Services Administrator implementation update for May 2019.
(6) Committee Report 19-26: LAwell Program Benefit Service Provider Goals, Metrics, and Data Reporting – Recommendation that the JLMBC receive and file report regarding LAwell Program benefit service provider goals, metrics, and data reporting.
(7) Committee Report 19-27: LIVEwell Program Update – Recommendation that the JLMBC receive and file report regarding LIVEwell Program developments, updates, and activities.
CONCLUDING ITEMS
(8) Request for Future Agenda Items
(9) Next Meeting Date: July 3, 2019
(10) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Committee Report 19-19: LAwell Program 2020 Service Provider Renewals and Plan Adoption – Recommendation that the JLMBC (a) receive and file report and update regarding LAwell Program 2020 service provider renewals and plan adoption and (b) approve utilizing Delta’s Premium Stabilization Reserve (PSR) credit for the establishment of periodontal maintenance as a preventive benefit and setting the reimbursement level for posterior composite fillings at 80%.
(4) Committee Report 19-20: Ad Hoc Plan Design Subcommittee – Recommendation that the JLMBC establish an Ad Hoc Plan Design Subcommittee directed to work with staff and LAwell Program consultants to (a) assess the current status of the LAwell Program plan and benefit menu design; (b) identify best practices in other comparable employer-sponsored programs; and (c) recommend strategies for design improvements consistent with the staffing and administrative resources available to support the LAwell Program.
(5) Committee Report 19-21: Benefits Third-Party Administrator (TPA) Transition Update – Recommendation that the JLMBC receive and file the final LAwell Program benefits TPA transition update for April 2019.
(6) Committee Report 19-22: Employee Benefits Trust Fund Staffing Reimbursements – First, Second, and Third Quarters Fiscal Year 2018-19 – Recommendation that the JLMBC approve reimbursements from the (a) Employee Benefits Trust Fund for Personnel Department salary costs of staff providing direct administrative support of the LAwell Program in the total amount of $302,885.89 inclusive of the first, second, and third quarters of fiscal year 2018-19; and (b) Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing direct administrative support of the LIVEwell Wellness Program in the total amount of $253,354.56 inclusive of the first, second, and third quarters of fiscal year 2018-19.
(7) Committee Report 19-23: Projects & Activities Report – Recommendation that the JLMBC receive and file projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for April 2019.
CONCLUDING ITEMS
(8) Request for Future Agenda Items
(9) Next Meeting Date: May 29, 2019
(10) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes: Recommendation to approve minutes of the March 7, 2019 special meeting.
(4) Benefit Service Provider Presentation: Anthem Blue Cross – Presentation from Anthem Blue Cross regarding LAwell membership utilization.
(5) Committee Report 19-12: Health, Dental, and Vision Provider Contract Extensions – Recommendation that the JLMBC direct staff to proceed with developing and returning to the JLMBC with recommended provisions for two-year contract extensions with LAwell Program health, dental, and vision providers for contract years 2020-2021.
(6) Committee Report 19-13: 2019 Open Enrollment Data Review – Recommendation that the JLMBC receive and file staff report regarding results of the LAwell Civilian Benefits Program (LAwell Program) Open Enrollment for Plan Year 2019.
(7) Committee Report 19-14: Benefits Third-Party Administrator (TPA) Transition Update – Recommendation that the JLMBC receive and file the LAwell Program benefits TPA transition update for March 2019.
(8) Committee Report 19-15: LAwell Program Benefit Service Provider Goals, Metrics, and Data Reporting – Recommendation that the JLMBC receive and file report regarding LAwell Program benefit service provider goals, metrics, and data reporting.
(9) Committee Report 19-16: LIVEwell Program Update – Recommendation that the JLMBC (a) receive and file staff report regarding LIVEwell Program developments, updates, and activities; (b) approve proposed 2019 Annual Employee Wellness Survey; and (c) approve expenditures of up to $30,000 from the Employee Benefits Trust Fund/Wellness sub-account to fund the 2019 LIVEwell Program Wellness Festival.
(10) Committee Report 19-17: Wellness Services Administrator (Limeade) Implementation Update – Recommendation that the JLMBC receive and file the LIVEwell Wellness Services Administrator implementation update for March 2019.
(11) Committee Report 19-18: Projects & Activities Report – Recommendation that the JLMBC receive and file projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for March 2019.
CONCLUDING ITEMS
(12) Request for Future Agenda Items
(13) Next Meeting Date: May 2, 2019
(14) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes: Recommendation to approve minutes of the February 7, 2019 special meeting.
(4) Benefit Service Provider Presentation: Kaiser Permanente – Presentation from Kaiser Permanente regarding LAwell membership utilization.
(5) Committee Report 19-08: Benefits Third-Party Administrator (TPA) Transition Update – Recommendation that the JLMBC receive and file the LAwell Program benefits TPA transition update for February 2019.
(6) Committee Report 19-09: LIVEwell Program Update – Recommendation that the JLMBC receive and file staff report regarding LIVEwell Program developments, updates, and activities.
(7) Committee Report 19-10: Wellness Services Administrator (Limeade) Implementation Update – Recommendation that the JLMBC receive and file the LIVEwell Wellness Services Administrator implementation update for December 2018 to February 2019.
(8) Committee Report 19-11: Projects & Activities Report – Recommendation that the JLMBC receive and file projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for February 2019.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Meeting Date: April 4, 2019
(11) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes: Recommendation to approve minutes of the December 6, 2018 special meeting.
(4) Benefit Service Provider Presentation: WageWorks, Inc. – Presentation from WageWorks regarding tax-advantaged spending accounts annual plan review.
(5) Committee Report 19-01: Benefit Service Provider Procurement Schedule and Health, Dental, and Vision Provider Contract Extensions – Recommendation that the JLMBC (a) approve proposed procurement schedule for 2019-2023 and (b) direct staff to engage Kaiser, Anthem, Delta Dental, and EyeMed on proposed terms of two-year contract extensions and report back with recommendations.
(6) Committee Report 19-02: LAwell Program Benefit Service Provider Goals, Metrics, and Data Development – Recommendation that the JLMBC (a) receive and file report regarding LAwell Program benefit service provider goals, metrics, and data development; and (b) approve staff and Keenan’s proposal for providing quarterly activity updates and supplementary data reports to the JLMBC.
(7) Committee Report 19-03: Benefits Third-Party Administrator (TPA) Transition Update – Recommendation that the JLMBC receive and file the LAwell Program benefits TPA transition update for December 2018 to January 2019.
(8) Committee Report 19-04: Employee and Family Assistance Program (EFAP) Transition Update – Recommendation that the JLMBC receive and file the final EFAP transition update for December 2018 to January 2019.
(9) Committee Report 19-05: LIVEwell Program Update – Recommendation that the JLMBC receive and file staff report regarding LIVEwell Program developments, updates, and activities.
(10) Committee Report 19-06: Wellness Services Administrator (Limeade) Implementation Update – Recommendation that the JLMBC receive and file the LIVEwell Wellness Services Administrator implementation update for December 2018 to January 2019.
(11) Committee Report 19-07: Projects & Activities Report – Recommendation that the JLMBC receive and file projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for December 2018 to January 2019.
CONCLUDING ITEMS
(12) Request for Future Agenda Items
(13) Next Meeting Date: March 7, 2019
(14) Adjournment