JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Committee Report 23-38: Wellness RFP-That the JLMBC Recommend to the General Manager of the Personnel Department that Virgin Pulse be tentatively selected as the provider of the LIVEwell Programs Third Party Administrative for a three-year contract beginning April 1, 2024 through March 31, 2027 with an option for up to two additional one-year terms, pending successful negotiations by the Personnel Department with Virgin Pulse for, at minimum, contract requirements, prices/premiums, and service level agreements.
(4) Committee Report 23-39: Medical Plans RFP Recommendation - That the JLMBC approve the recommendation from the Medical Plans Ad-Hoc Subcommittee to (a) perform surveys and outreach as necessary with City employees and their dependents and to (b) develop a Request For Proposals for Medical Plans requesting multiple plan design options and alternative medical plan types.
INFORMATIONAL ITEMS
(5) BENEFITS PROVIDER PRESENTATION – Presentation from Delta Dental regarding LAwell Program enrollment and utilization of its vision plan services.
(6) Committee Report 23-40: Procurement Updates for plan year 2025– Report updating the status of Requests for Proposals planned for the Tax-Advantaged Spending Accounts and the Life, Disability, and AD&D insurance benefits for the 2025 plan year.
(7) Committee Report 23-41: Human Resource and Payroll (HRP) Update - Report regarding the progress of the HRP Project transition and its impact on staff.
(8) Committee Report 23-42: Self-Funded Dental/Vision Administration Estimate - Report back regarding the estimated costs for moving to a self-funded Administrative Services Only (ASO) option for its dental and or vision services.
(9) Committee Report 23-43: Activities and Projects- Report regarding LAwell Program activities and updates for September and October 2023.
CONCLUDING ITEMS
(10) Request for Future Agenda Items
(11) Next Meeting Dates:
●December 7, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
●January 4, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(12) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Minutes – Recommendation to approve minutes of the April 6, 2023 regular meeting, May 18, 2023 special meeting, and June 6, 2023 regular meeting.
(4) Committee Report 23-34: Trust Fund Report - That the JLMBC (a) receive and file report regarding the Fiscal Year (FY) 2022-23 status/activity of the Employee Benefits Trust Fund and (b) approve draft report to the City Council and Mayor regarding and identifying all FY 2022-23 Trust Fund receipts/expenditures and purposes for which expenditures were made.
(5) Committee Report 23-35: Staffing Reimbursement - That the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $136,317.72, inclusive of the fourth quarter of fiscal year 2022-23; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $110,227.15, inclusive of the fourth quarter of fiscal year 2022-23.
INFORMATIONAL ITEMS
(6) BENEFITS PROVIDER PRESENTATION – Presentation from EyeMed regarding LAwell Program enrollment and utilization of its vision plan services.
(7) Committee Report 23-36: Human Resource and Payroll (HRP) Update - Report regarding the progress of the HRP Project transition and its impact on staff.
(8) Committee Report 23-37: Activities and Projects - Report regarding LAwell Program activities and updates for August 2023.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Meeting Dates:
● October 5, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
● November 2, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(11) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Committee Report 23-31: Consultant Contract Extension - That the JLMBC recommend to the General Manager Personnel Department the extension of the term of Contract No C-141761 with The Segal Company (Segal) and Contract No C-140397 with Keenan & Associates (Keenan), each for Employee Benefits Plan Administration and Communications Consulting Services for the City of Los Angeles’ LAwell Benefits Program, for two additional yearsthrough December 31, 2025.
INFORMATIONAL ITEMS
(4) BENEFITS PROVIDER PRESENTATION – Presentation from HealthEquity/WageWorks regarding LAwell Program enrollment and utilization of its Healthcare Flexible Spending Account and Dependent Care Reimbursement Account.
(5) Committee Report 23-32: Open Enrollment - Report regarding the 2023 Open Enrollment communications campaign for Plan Year 2024 and update on the Vision Provider change.
(6) Committee Report 23-33: Activities and Projects - Report regarding LAwell Program activities and updates for July 2023.
CONCLUDING ITEMS
(7) Request for Future Agenda Items
(8) Next Meeting Dates:
September 7, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
October 5, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(9) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the February 2, 2023 and March 2, 2023 regular meetings.
(4) Committee Report 23-27: Medical Insurance Plan Options for Plan Year 2025 - That the JLMBC consider: (a) creation of a new Ad-Hoc Medical Plan Subcommittee for development of a recommendation on medical plan coverage for plan year 2025, (b) referral for development of a recommendation on medical plan coverage for plan year 2025 to the Ad-Hoc Plan Design Subcommittee, or (c) direct staff to return to the full JLMBC with a detailed report and recommendation on medical plan coverage for plan year 2025.
(5) Committee Report 23-28: Proposed Amendment to Bylaws - That the JLMBC consider (a) creation of a new Ad-Hoc Governance Subcommittee to draft language to revise its Bylaws, or (b) discuss and approve the revised JLMBC Bylaws as included in Attachment A
INFORMATIONAL ITEMS
(6) BENEFIT PROVIDER PRESENTATION - Presentation from Standard Insurance Company: regarding LAwell Program membership enrollment and utilization of its Accidental Death and Dismemberment, Life, and Disability benefits.
(7) BENEFIT PROVIDER PRESENTATION – Presentation form Delta Dental regarding member options in seeking services.
(8) Committee Report 23-29: – Self-Funded Insurance Plans with an Administrative Service Only (ASO) Option- Staff report regarding its position on ASO.
(9) Committee Report 23-30: Activities and Projects – Report regarding LAwell Program activities and updates for June 2023.
CONCLUDING ITEMS
(10) Request for Future Agenda Items
(11) Next Meeting Dates:
August 3, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
September 7, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(12) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the January 5, 2023 regular meeting.
(4) Committee Report 23-22: LAwell Plan Year 2024 Adoption - That the JLMBC take the following actions:
A. Annual Service Provider Renewals – Recommend to the Personnel Department General Manager approval of 2024 renewals for all LAwell Program benefit service providers as follows:
Kaiser Permanente (Kaiser) for 2024 renewal of the Staff Model Health Maintenance Organization (HMO) (10.43% increase).
Anthem Blue Cross (Anthem) for 2024 renewal of the Preferred Provider Option (PPO) (9.9% increase), Narrow Network HMO (9.9% increase), Full Network HMO (9.9% increase), and Vivity HMO (9.9% increase) plans.
Delta Dental (Delta) for the 2024 plan year as the selected bidder of a Request for Proposals the Dental PPO (2.0% premium decrease), DHMO (5.0% premium decrease), and Preventive (2.0% premium decrease) plans.
Anthem Blue View for the 2024 plan year as the new provider and selected bidder of a Request for Proposals of the Vision Plan (1% premium decrease).
The Standard for 2024 renewal of Life: base benefit and dependent child benefit (no premium change), Life: additional buy up and dependent spouse benefit (no premium change), Disability: short-term benefit (no premium change), Disability: long-term benefit (no premium change), and AD&D (no premium change) plans.
Optum for 2024 plan year as the selected bidder of a Request for Proposals of the Support Plus - Employee and Family Assistance Program (EFAP) (up to 21.6% rate increase).
WageWorks for 2024 renewal of Tax-Advantaged Spending Accounts (no premium change).
B. Program Design Changes – Approve the following recommended Program Design Changes from staff for Plan Year 2024:
Basic Disability Insurance – Increase the monthly basic disability maximum benefit amount by $96 from $3,630 to $3,726.
Healthcare Flexible Spending Accounts (HFSA) – Increase the annual maximum contribution for the HFSA by $200 from $2,850 to $3,050.
C. Adoption of 2024 LAwell Program – Request that the Personnel Department transmit a report from the JLMBC Chairperson and Vice Chairperson to the City Council for recommended adoption of the 2024 LAwell Program.
(5) Committee Report 23-23: Human Resource Project (HRP) Update and Third-Party Administrator (TPA) Contract Extension - That the JLMBC:
Receive and note the update on HRP
Consider Option A or Option B for a contract extension with TELUS Health
Recommend to the Personnel Department General Manager a contract extension for Third-Party Administrator Services for the City's LAwell Civilian Benefits Program
(6) Committee Report 23-24: Proposed Amendment to Bylaws - That the JLMBC discuss and approve the revised JLMBC Bylaws included in Attachment A.
(7) Committee Report 23-25: Staffing Reimbursements 3rd Quarter - That the JLMBC approve: (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $133,305.25, inclusive of the third quarter of fiscal year 2022-23; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $106,298.74, inclusive of the third quarter of fiscal year 2022-23.
INFORMATIONAL ITEMS
(8) Committee Report 23-26: Activities and Projects – Update regarding informational items, project updates, staffing summary and the upcoming meetings calendar for the months of March through May 2023.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Meeting Dates:
July 6, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
August 3, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(11) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the December 1, 2022 regular meeting and minutes of the December 15, 2022 special meeting.
(4) Committee Report 23-18: EFAP Services Request For Proposals Findings and Recommendation - That the JLMBC Recommend to the General Manager of the Personnel Department that Optum be tentatively selected as the provider of the LAwell Program’s Support Plus Employee and Family Assistance Plan for a three-year contract beginning January 1, 2024, through December 31, 2026, with an option for up to two additional one-year terms, pending successful negotiations by the Personnel Department with Optum for, at minimum, contract requirements, prices/premiums, and service level agreements.
(5) Committee Report 23-19: Dental Plan Services Request For Proposals Findings and Recommendation - That the JLMBC Recommend to the General Manager of the Personnel Department that Delta Dental be tentatively selected as the provider of the LAwell Program’s Dental Plan for a three-year contract beginning January 1, 2024 through December 31, 2026 with an option for up to two additional one-year terms, pending successful negotiations by the Personnel Department with Delta Dental for, at minimum, contract requirements, prices/premiums, and service level agreements.
(6) Committee Report 23-20: 2023 International Foundation of Employee Benefit Plans (IFEBP) Annual Conference - That the JLMBC approve the necessary funding from the Employee Benefits Trust Fund for any interested JLMBC members and staff to attend the October 2023 IFEBP conference either virtually or in-person in Boston, Massachusetts.
INFORMATIONAL ITEMS
(7) Committee Report 23-21: LAwell Program 2024 Service Provider Renewal Update – Update regarding the status of service provider renewals and the proposed plan of adoption for the LAwell Program’s 2024 service year.
CONCLUDING ITEMS
(8) Request for Future Agenda Items
(9) Next Meeting Dates:
June 1, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
July 6, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(10) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by teleconference pursuant to Assembly Bill 361 and the Governor's executive order n-15-21 (September 20, 2021).
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the October 6, 2022 and November 3, 2022 regular meetings and minutes of the September 2, 2022 and September 15, 2022 special meetings.
(4) Committee Report 23-15: Vision Plan Services Request For Proposals Findings and Recommendation - That the JLMBC Recommend to the General Manager of the Personnel Department that Anthem Blue Cross be tentatively selected as the provider of the LAwell Program’s Vision Plan for a three-year contract beginning January 1, 2024 through December 31, 2026 with an option for up to two additional one-year terms, pending successful negotiations by the Personnel Department with Anthem Blue Cross for, at minimum, contract requirements, prices/premiums, and service level agreements.
(5) Committee Report 23-16: Wellness Third Party Administrator Requests For Proposals (Wellness TPA RFP) - That the JLMBC approve:
a. the proposed Wellness TPA RFP, subject to final approval by the
City Attorney; and
b. execution of the “Pledge Form Regarding Conflict-of-Interest,
Confidentiality and Proposer Communications” for use by JLMBC
members (voluntary) and City staff (mandatory) involved in the
Wellness TPA RFP development and review process.
INFORMATIONAL ITEMS
(6) Benefit Provider Presentation: Anthem – Presentation from Anthem Blue Cross regarding LAwell membership utilization.
(7) Anthem Service Report– Presentation from Anthem regarding claim appeals and member statistics.
(8) Committee Report 23-17: Human Resource and Payroll (HRP) Update– Report regarding the progress of the HRP Project transition and its impact on staff.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Meeting Dates:
● May 4, 2023 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the
public)
● June 1, 2023 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the
public)
(11) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by teleconference pursuant to Assembly Bill 361 and the Governor's executive order n-15-21 (September 20, 2021).
(2) Public Comments
INFORMATIONAL ITEMS
(3) Benefit Provider Presentation: Kaiser Permanente – Presentation from Kaiser Permanente regarding LAwell membership utilization.
(4) Benefit Provider Presentation: LifeWorks – Presentation from LifeWorks regarding the 2023 Open Enrollment debrief and services performance.
(5) Committee Report 23-12: Procurement Update – Report updating the procurement status of the LAwell and LIVEwell programs.
(6) Committee Report 23-13: LIVEwell Program Update – Report regarding LIVEwell Program activities and updates for January 2023.
(7) Committee Report 23-14: LAwell Projects and Activities – Report regarding LAwell Program activities and updates for February 2023.
CONCLUDING ITEMS
(8) Request for Future Agenda Items
(9) Next Meeting Dates:
April 6, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
May 4, 2023 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(10) Adjournment
Regular Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by teleconference pursuant to Assembly Bill 361 and the Governor's executive order n-15-21 (September 20, 2021).
(2) Public Comments
ACTION ITEMS
(3) Committee Report 23-07: Determination Regarding Teleconferencing Option for JLMBC Meetings Pursuant to Assembly Bill 361 - Recommendation that the JLMBC adopt the attached Resolution and find, pursuant to Section 54953(e)(1)(B)-(C) of the California Government Code, as amended by Assembly Bill (AB) 361, that due to the ongoing COVID-19 State of Emergency (COVID Emergency) proclaimed by the Governor on March 4, 2020, conducting JLMBC meetings in person without continuing to provide a teleconference and/or videoconference option for the JLMBC members and the public, would present imminent risks to the health or safety of attendees.
(4) Committee Report 23-08: Employee Benefits Trust Fund Staffing Reimbursements Second Quarter Fiscal Year 2022-23 - Recommendation that the JLMBC approve: (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $128,802.56, inclusive of the first quarter of fiscal year 2022-23; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $105,680.91, inclusive of the first quarter of fiscal year 2022-23.
INFORMATIONAL ITEMS
(5) Committee Report 23-09: Changes to JLMBC Meeting Format– Report regarding potential changes to California state laws governing public meetings and the future options to attend JLMBC meetings.
(6) Committee Report 23-10: LIVEwell Program Update– Report regarding LIVEwell Program activities and updates for December 2022.
(7) Committee Report 23-11: LAwell Projects and Activities– Report regarding LAwell Program activities and updates for January 2023.
CONCLUDING ITEMS
(8) Request for Future Agenda Items
(9) Next Meeting Dates:
● March 2, 2023 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the public)
● April 3, 2023 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the public
(10) Adjournment
Regular Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by teleconference pursuant to Assembly Bill 361 and the Governor's executive order n-15-21 (September 20, 2021).
(2) Public Comments
ACTION ITEMS
(3) Committee Report 23-01: Determination Regarding Teleconferencing Option for JLMBC Meetings Pursuant to Assembly Bill 361 - Recommendation that the JLMBC adopt the attached Resolution and find, pursuant to Section 54953(e)(1)(B)-(C) of the California Government Code, as amended by Assembly Bill (AB) 361, that due to the ongoing COVID-19 State of Emergency (COVID Emergency) proclaimed by the Governor on March 4, 2020, conducting JLMBC meetings in person without continuing to provide a teleconference and/or videoconference option for the JLMBC members and the public, would present imminent risks to the health or safety of attendees.
(4) Committee Report 23-02: Dental RFP – Recommendation that the JLMBC approve (a) the proposed Request for Proposal (RFP) for Dental Plan Services, subject to final approval by the City Attorney; and (b) the proposed “Pledge Form Regarding Conflict-of-Interest, Confidentiality and Proposer Communications” for use by JLMBC members (voluntary) and City staff (mandatory) involved in the Dental Plan Services development and review process.
INFORMATIONAL ITEMS
(5) Committee Report 23-03: Human Resources and Payroll (HRP) Project Update – Report regarding the progress of the HRP Project transition and its impact on staff.
(6) Committee Report 23-04: LIVEwell Program Update – Report regarding LIVEwell Program activities and updates for November 2022.
(7) Committee Report 23-05: LAwell Projects and Activities – Report regarding LAwell Program activities and updates for December 2022.
CONCLUDING ITEMS
(8) Request for Future Agenda Items
(9) Next Meeting Dates:
February 2, 2023 – Regular Meeting
March 2, 2023 – Regular Meeting
(10) Adjournment