JLMBC Regular Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(2) Minutes – Recommendation to approve the minutes of the August 7, 2014 regular meeting.
(3) 2015 Open Enrollment Update – Recommendation to receive and file report from staff updating the progress on the Flex Benefits Open Enrollment for plan year 2015.
(4) Dependent Eligibility Verification Program Results and Update – Recommendation to receive and file updated report from staff regarding results/activity for the first and second phases of the Dependent Eligibility Verification (DEV) program.
(5) Request to Approve Changes to Employee Benefits Trust Fund Budget for Fiscal Years 13/14 and 14/15 – Recommendation to:
a. Approve reimbursements from the Employee Benefits Trust Fund to the Personnel Department for salary expenditures in the amount of $146,893.27 for Fiscal Year 13/14 (April 2014 to June 2014); and
b. Approve reimbursements from the Employee Benefits Trust Fund to the Personnel Department for salary expenditures in the amount of $149,648.11 for Fiscal Year 14/15 (July 2014 to September 2014).
(6) 2015 JLMBC Meeting Schedule – Recommendation to approve the proposed JLMBC meeting schedule for calendar year 2015.
INFORMATIONAL ITEMS
(7) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
(8) Next Meeting Date: December 4, 2014
(9) Adjournment
JLMBC Regular Meeting
AGENDA
Introduction
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the June 19, 2014
special Meeting.
4) 2015 Plan Year and FY 14/15 Budget Review – Recommendation to receive and file report from staff updating Flexible Benefits Program design for Plan Year 2015 and reviewing budgetary status for Fiscal Year 2014/2015.
5) Dependent Eligibility Verification Program Update – Recommendation to receive and file report from staff regarding results/activity for the first and second phases of the Dependent Eligibility Verification (DEV) program.
6) Health Plans Subcommittee – Recommendation for JLMBC to establish Ad Hoc Health Plans Subcommittee.
7) Staff Report: 2015 Open Enrollment Campaign Overview –
Recommendation to receive and file report from staff regarding the 2015 Open Enrollment campaign.
8) Health Care Reform Update – Recommendation to receive and file report from staff regarding compliance efforts related to the Affordable Care Act (ACA).
INFORMATIONAL ITEMS
9) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
10) Next Meeting Date: September 4, 2014
11) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the June 5, 2014 special Meeting.
4) Plan Design 2015 Updated – Report from staff regarding recommendations for Plan design for the 2015 Flexible Benefits Program to include the following recommendations:
A. Recommend to the General Manager Personnel Department renewal of the contract with Kaiser Permanente for a staff-model medical plan for a second contract year.
B. Recommend to the General Manager Personnel Department renewal of the contract with Blue Shield for PPO and HMO medical plans for a second contract year.
C. Recommend to the General Manager Personnel Department renewal of the Delta Dental contract for PPO, HMO and Preventive dental plans for a third contract year.
D. Recommend to the General Manager Personnel Department renewal of the contract with Standard Insurance for Life and Disability insurance plans for the fifth contract year; and approve an increase in the disability earnings cap for 2015 based on the average salary increase for 2014.
E. Recommend to the General Manager Personnel Department renewal of the contract with Standard Insurance for an Accidental Death and Dismemberment (AD&D) insurance plan for a third contract year.
F. Recommend to the General Manager Personnel Department renewal of the contract with WageWorks for a third contract year.
G. Review information and consider actions related to Plan Design Savings Options for the 2015 plan year.
INFORMATIONAL ITEMS
5) Feasibility of issuing medical Request for Proposal (RFP) for plan year 2016
– Receive and file staff’s report on options for releasing medical RFP.
6) Dependent Eligibility Verification Program Update – Verbal report from staff
7) Health Care Reform Update
8) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
9) Next meeting date: July 3, 2014
10) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the May 15, 2014 regular Meeting.
4) Plan Design 2015 – Report from staff regarding recommendations for Plan design for the 2015 Flexible Benefits Program to include the following recommendations:
A. Recommend to the General Manager Personnel Department renewal of the contract with Kaiser Permanente for a staff-model medical plan for a second contract year.
B. Staff recommends that the JLMBC provisionally renew the Blue Shield contract for PPO and HMO medical plans for a second contract year.
C. Staff recommends that the JLMBC provisionally renew the Delta Dental contract for PPO, HMO and Preventive dental plans for a third contract year.
D. Recommend to the General Manager Personnel Department renewal of the contract with Standard Insurance for Life and Disability insurance plans for the fifth contract year; and approve an increase in the disability earnings cap for 2015 based on the average salary increase for 2014.
E. Recommend to the General Manager Personnel Department renewal of the contract with Standard Insurance for an Accidental Death and Dismemberment (AD&D) insurance plan for a third contract year.
F. Recommend to the General Manager Personnel Department renewal of the contract with WageWorks for a third contract year.
G. Review information and consider actions related to Plan Design Savings Options for the 2015 plan year.
5) Blue Shield Status Review – Recommendation to receive and file report from staff regarding:
A. Communication efforts for Blue Shield implementation
B. Post-implementation member feedback on Blue Shield plan
C. Provider network disruption
D. Health plan satisfaction survey
6) Flexible Spending Account Carryover Option – Recommendation to not implement Flexible Spending Account (FSA) rollover provision for the 2015 plan year.
INFORMATIONAL ITEMS
7) Dependent Eligibility Verification Program Update – Verbal report from
staff
8) Health Care Reform Update
9) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
10) Next meeting date: June 19, 2014
11) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the May 1, 2014 regular Meeting.
4) 2015 Flex Benefits Plan Design Consideration – Presentation regarding current Flexible Benefit program, including the following:
a. Demographic Review
b. Cost Data
c. Health Plan Renewal Consultant Update d. 2015 Timeline
INFORMATIONAL ITEMS
5) Dependent Eligibility Verification Program Update – Verbal report from
staff
6) Health Care Reform Update
7) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
8) Next meeting date: June 5, 2014
9) Adjournment
JLMBC Regular Meeting
AGENDA
INTRODUCTION
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the April 3, 2014 regular Meeting.
4) Request to Approve Changes to Employee Benefits Trust Fund Budget for Fiscal Years 12/13 and 13/14 - Recommendation to:
a) Approve reimbursements from the Employee Benefits Trust Fund to the Personnel Department for salary expenditures in the amount of $258,456.38 for Fiscal Year 12/13; and
b) Approve reimbursements from the Employee Benefits Trust Fund to the Personnel Department for salary expenditures in the amount of $420,262.68 for Fiscal Year 13/14 (July 2013 to March 2014).
INFORMATIONAL ITEMS
5) Blue Shield Utilization Update – Blue Shield presentation
6) Dependent Eligibility Verification Program Update – Receive and file staff’s report.
7) Health Care Reform Update
CONCLUDING ITEMS
8) Discussion of Benefits Provided to Active City Employees
9) Next meeting date: May 15, 2014 Special Meeting
JLMBC Regular Meeting
AGENDA
INTRODUCTION
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the March 6, 2014 regular Meeting.
4) Request to extend Mercer Third Party Administrator (TPA) Contract (Continued)
a) TPA NextGen Web portal presentation
b) Recommendation to extend Mercer TPA contract for up to three years.
INFORMATIONAL ITEMS
4) Kaiser Permanente Utilization Update – Kaiser Permanente presentation
5) Dependent Eligibility Verification Program Update – Verbal report from staff
6) Health Care Reform Update
7) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
8) Next meeting date: May 1, 2014
9) Adjournment
JLMBC Regular Meeting
AGENDA
INTRODUCTION
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the February 6, 2014 regular Meeting.
4) JLMBC Ad Hoc Subcommittee - Recommendation to convene an Ad Hoc Subcommittee to review JLMBC appeals that arise from dependent eligibility verification.
5) International Foundation of Employee Benefits Plan (IFEBP) Conference - Recommendation to approve funding for four staff members and available JLMBC members to attend the IFEBP conference in October 2014 in Boston, Massachusetts.
6) 2014 Open Enrollment Debrief – Staff presentation on 2014 Open Enrollment Debrief.
7) Flex Benefits Presentation Processing for New Hires – Recommendation to receive and file staff overview of the Flex Benefits new hires.
8) Request to extend Mercer Third Party (TPA) Contract – Recommendation to extend Mercer TPA contract for up to two years.
INFORMATIONAL ITEMS
9) Delta Dental Service Summary – Delta Dental presentation.
10) Managed Health Network EAP Utilization Update – MHN presentation
11) New Hire Flex Benefits – Verbal report from staff
12) Health Care Reform Update
13) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
14) Next meeting date: April 3, 2014
15) Adjournment
JLMBC Regular Meeting
AGENDA
INTRODUCTION
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the December 5,
2013 regular Meeting.
4) Plan Year 2014 Dependent Eligibility Verification Program (DEV) - Recommendation to move forward with the implementation of a DEV program and direct staff to request City Council approval to grant amnesty to employees who terminate ineligible dependent(s) health coverage on or before the DEV program deadline.
5) 2013 Wellness Program Report – Staff presentation on 2013 Wellness activities. Recommendation to receive and file staff report.
INFORMATIONAL ITEMS
6) Update on Blue Shield Implementation – Verbal report from staff.
7) Health Care Reform Update
8) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
9) Next meeting date: March 6, 2014
10) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
1) Call to Order
2) Public Comments
ACTION ITEMS
3) Minutes – Recommendation to approve the minutes of the December 5, 2013 regular Meeting.
4) Plan Year 2014 Dependent Eligibility Verification Program (DEV) - Recommendation to move forward with the implementation of a DEV program and direct staff to request City Council approval to grant amnesty to employees who terminate ineligible dependent(s) health coverage on or before the DEV program deadline.
INFORMATIONAL ITEMS
5) Update on Blue Shield Transition – Verbal report from staff.
6) Health Care Reform Update
7) Discussion of Benefits Provided to Active City Employees
CONCLUDING ITEMS
8) Next meeting date: February 6, 2014
9) Adjournment