JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by teleconference pursuant to Assembly Bill 361 and the Governor's executive order n-15-21 (September 20, 2021).
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the September 2, 2021, November 4, 2021, and November 30, 2021 Special Meetings.
(4) Committee Report 21-36: AB 361 update and Resolution Adoption – Recommendation that the JLMBC (a) adopt the attached Resolution and determine, pursuant to Section 54953(e)(1)(B)-(C) of the California Government Code, as amended by Assembly Bill (AB) 361, that due to the ongoing COVID-19 State of Emergency (COVID Emergency) proclaimed by the Governor on March 4, 2020, conducting JLMBC meetings in person without continuing to provide a teleconference and/or videoconference option for the JLMBC members and the public, would present imminent risks to the health or safety of attendees.
(5) Committee Report 21-37: JLMBC Bylaws – Recommendation that the JLMBC approve the revised JLMBC Bylaws.
(6) Committee Report 21-38: LAwell Election of Officers, Confirmation of Subcommittees and Membership, and and Meetings Schedule for Calendar Year 2022 – Recommendation that the JLMBC (a) conduct 2022 officer elections for Chairperson (Management), Vice-Chairperson (Labor), First Provisional Chair (Management), and Second Provisional Chair (Labor); (b) request that an additional management nomination for the Ad Hoc Health Procurements, Procurement Planning, and Plan Design Subcommittee be provided to the JLMBC Management Chairperson no later than December 17, 2021; and (c) note and file the proposed meetings schedule for calendar year 2022.
INFORMATIONAL ITEMS
(7) Benefit Provider Presentation: Standard Insurance Company – Presentation from Standard Insurance Company regarding LAwell Program membership utilization of Accidental Death and Dismemberment, Disability, and Life Insurance plans.
(8) Committee Report 21-39: 2021 Open Enrollment Implementation for Plan Year 2022 – Report regarding implementation of the October 2021 Open Enrollment activities for Plan Year 2022.
(9) Committee Report 21-40: LIVEwell Program Update – Report regarding LIVEwell Program activities and updates for November 2021.
(10) Committee Report 21-41: LAwell Programs and Activities – Report regarding informational items, project updates, and staffing summary for November 2021.
CONCLUDING ITEMS
(11) Request for Future Agenda Items
(12) Next Meeting Dates:
January 6, 2021
January 27, 2021
February 3, 2021 – Meeting Canceled
February 10, 202
(13) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Committee Report 21-35: Determination Regarding Teleconferencing Option for JLMBC Meetings Pursuant to Assembly Bill 361 – Recommendation that the JLMBC (a) adopt the attached Resolution and determine, pursuant to Section 54953(e)(1)(B)-(C) of the California Government Code, as amended by Assembly Bill (AB) 361, that due to the ongoing COVID-19 State of Emergency (COVID Emergency) proclaimed by the Governor on March 4, 2020, conducting JLMBC meetings in person without continuing to provide a teleconference and/or videoconference option for the JLMBC members and the public, would present imminent risks to the health or safety of attendees; and (b) request that staff report back every thirty (30) days or sooner for the JLMBC to consider the circumstances of the COVID Emergency (and/or any other applicable State or County of Los Angeles Department of Public Health (LA County DPH) order) and determine, as required by AB 361, whether the COVID Emergency (and/or any other applicable State or LA County DPH order) continues to directly impact the ability of the members to meet safely in person and/or state or local officials continue to impose or recommend measures to promote social distancing.
CONCLUDING ITEMS
(4) Request for Future Agenda Items
(5) Next Meeting Dates:
· December 2, 2021 – Meeting Canceled
· December 14, 2021
(6) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the August 5, 2021 Special Meeting.
(4) Committee Report 21-30: Determination Regarding Teleconferencing Option for JLMBC Meetings Pursuant to Assembly Bill 361– Recommendation that the JLMBC
(a) adopt the attached Resolution and determine, pursuant to Section 54953(e)(1)(B)-(C) of the California Government Code, as amended by Assembly Bill (AB) 361, that due to the ongoing COVID-19 State of Emergency (COVID Emergency) proclaimed by the Governor on March 4, 2020, conducting JLMBC meetings in person without continuing to provide a teleconference and/or videoconference option for the JLMBC members and the public, would present imminent risks to the health or safety of attendees; and,
(b) request that staff report back on November 16, 2021, and every thirty (30) days or fewer through the end of calendar year 2021, for the JLMBC to reconsider the circumstances of the COVID Emergency (or any other applicable County of Los Angeles Department of Public Health (LA County DPH) order) and determine, as required by AB 361, whether the COVID Emergency (or any other applicable LA County DPH order) continues to directly impact the ability of the members to meet safely in person and/or state or local officials continue to impose or recommend measures to promote social distancing.
(5) Committee Report 21-31: Procurement schedule – Recommendation that the JLMBC recommend to the General Manager Personnel Department that:
(a) The term of the contract with Optum to provide the LAwell Program Employee and Family Assistance Program be extended through December 31, 2023, for a total five-year contract term; and
(b) The term of the contract with Delta Dental to provide the LAwell Program Dental PPO, HMO, and Preventive Only plans be extended through December 31, 2023, for a total seven-year contract term; and
(c) The term of the contract with EyeMed to provide the LAwell Program Vision Plan be extended through December 31, 2023, for a total seven-year contract term; and
(d) The term of the contract with The Standard to provide the LAwell Program Life, Disability, and Accidental Death and Dismemberment insurance plans be extended through December 31, 2024, for a total seven-year contract term; and
(e) The term of the contract with HealthEquity to provide the LAwell Program tax-advantaged spending accounts be extended through December 31, 2024, for a total six-year contract term.
(6) Committee Report 21-32: Employee Benefits Trust Fund Staffing Reimbursement – 1st Qtr – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) approve
(a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $134,356.69, inclusive of the first quarter of fiscal year 2021-22; and
(b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $63,760.69, inclusive of the first quarter of fiscal year 2021-22.
INFORMATIONAL ITEMS
(7) Benefit Provider Presentation: Delta Dental – Presentation from Delta Dental regarding LAwell Program membership utilization of dental plans.
(8) Committee Report 21-33: LIVEwell Program Update – Report regarding LIVEwell Program activities and updates for September and August 2021.
(9) Committee Report 21-34: LAwell Programs and Activities – Report regarding informational items, project updates, and staffing summary, and the upcoming meetings calendar for September and August 2021.
CONCLUDING ITEMS
(10) Request for Future Agenda Items
(11) Next Meeting Date: December 2, 2021
(12) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the July 1, 2021 Special Meeting and the July 15, 2021 Special Meeting
(4) Committee Report 21-25: Employee Benefits Trust Fund Fiscal Year Review – Recommendation that the Joint Labor-Management Benefits Committee JLMBC (a) receive and file report regarding the Fiscal Year (FY) 2020-21 status/activity of the Employee Benefits Trust Fund and (b) approve draft report to the City Council and Mayor regarding and identifying all FY 2020-21 Trust Fund receipts/expenditures and purposes for which expenditures were made.
(5) Committee Report 21-26: Proposed Revisions to LAwell Bylaws – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) approve the revised JLMBC Bylaws.
(6) Committee Report 21-27: Limeade Contract Extension – Recommendation that the Joint-Labor Management Benefits Committee (JLMBC) recommend to the General Manager of the Personnel Department extension of the term of Contract No. C-133075 with Limeade, Inc. (Limeade) to provide wellness program engagement and data management services for the City of Los Angeles, LIVEwell Wellness Program for an additional two years from April 1, 2022 to March 31, 2024 for a total five-year contract term and incorporate financial and service enhancements as detailed in this report.
INFORMATIONAL ITEMS
(7) Benefit Provider Presentation: EyeMed – Presentation from EyeMed regarding LAwell Program membership utilization of vision plans.
(8) Committee Report 21-28: LIVEwell Program Update – Report regarding LIVEwell Program activities and updates for August 2021.
(9) Committee Report 21-29: LAwell Programs and Activities – Report regarding informational items, project updates, and staffing summary, and the upcoming meetings calendar for August 2021.
CONCLUDING ITEMS
(10) Request for Future Agenda Items
(11) Next Meeting Date: November 4, 2021
(12) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the March 22, 2021 and the May 13, 2021 Special Meetings.
(4) Committee Report 21-16: LAwell Program Tax-Advantaged Spending Account and Support Plus Program Provider Contract Extensions – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) recommend to the Personnel Department General Manager that
(a) the term of the contract with WageWorks (Health Equity) to provide Tax Advantaged Spending Account services be extended by two additional years from January 1, 2022 to December 31, 2023 for a total five-year contract term; and
(b) the term of the contract with Optum (United Health Care) to provide the Support Plus Employee and Family Assistance Program be extended by one additional year from January 1, 2022 to December 31, 2022 for a total four-year contract term.
(5) Committee Report 21-17: Ad Hoc Health Procurement, Procurement Planning, and Plan Design Subcommittee – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) establish an Ad Hoc Health Procurement, Procurement Planning, and Plan Design Subcommittee, with nominations for up to two labor and up to two management Subcommittee representatives to be provided to the labor and management Chairperson and Vice-Chairperson, respectively, no later than August 9, 2021.
(6) Committee Report 21-18: Anthem Vivity Copayments – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) maintain the current Anthem Vivity office visit copay structure in alignment with other current LAwell Program plan offerings.
(7) Committee Report 21-19: Employee Benefits Trust Fund Staffing Reimbursement – 4th Qtr – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) approve
(a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $119,181.41, inclusive of the fourth quarter of fiscal year 2020-21; and
(b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $60,040.15, inclusive of the fourth quarter of fiscal year 2020-21.
(8) Committee Report 21-20: 2021 International Foundation of Employee Benefit Plans (IFEBP) Annual Conference – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) approve the necessary funding from the Employee Benefits Trust Fund for any interested JLMBC members and staff to attend the October 2021 IFEBP conference either virtually or in-person in Denver, Colorado.
INFORMATIONAL ITEMS
(9) Benefit Provider Presentation: WageWorks – Presentation from WageWorks (Health Equity) regarding LAwell Program membership utilization of Tax-Advantaged Spending Accounts.
(10) Committee Report 21-21: 2022 Open Enrollment Communications and Activities – Report regarding the 2021 Open Enrollment communications campaign for Plan Year 2022.
(11) Committee Report 21-22: Human Resource Program (HRP) Transition Update – Report regarding the progress of the HRP transition and the potential impact on staff.
(12) Committee Report 21-23: LIVEwell Program Update – Report regarding LIVEwell Program activities and updates for May to July 2021.
(13) Committee Report 21-24: LAwell Programs and Activities – Report regarding informational items, project updates, and staffing summary, and the upcoming meetings calendar for May through July 2021.
CONCLUDING ITEMS
(14) Request for Future Agenda Items
(15) Next Meeting Date: September 2, 2021
(16) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Committee Report 21-15: LAwell Program 2022 Service Provider Renewals and 2022 Plan Adoption – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) take the following actions:
A. Annual Service Provider Renewals – Recommend to the Personnel Department General Manager approval of 2022 renewals for all LAwell Program benefit service providers as follows:
(1) Kaiser Permanente (Kaiser) for 2022 renewal of the Staff Model Health Maintenance Organization (HMO) (3.02% increase) plan, and that staff be requested to continue to negotiate with Kaiser regarding its underwriting methodology and investigate/discuss the potential for any future credits or offsets, and report back to the JLMBC.
(2) Anthem Blue Cross (Anthem) for 2022 renewal of the Preferred Provider Option (PPO) (-5.64% decrease), Narrow Network HMO (-8.73% decrease), Full Network HMO (-8.73% decrease), and Vivity HMO (-8.73% decrease) plans.
(3) Delta Dental (Delta) for 2022 renewal of the Dental PPO (no premium change), HMO (no premium change), and Preventive (no premium change) plans.
(4) EyeMed for 2022 renewal of the Vision Plan (no premium change).
(5) The Standard for 2022 renewal of Life (no premium change), Disability (no premium change), and AD&D (no premium change) plans.
(6) Optum for 2022 renewal of the Support Plus - Employee and Family Assistance Program (EFAP) (3% rate increase).
(7) WageWorks for 2022 renewal of Tax-Advantaged Spending Accounts (no premium change).
B. Program Design Changes – Approve the following recommended Program Design Changes from staff for Plan Year 2022:
(1) Basic Disability Insurance – Increase the monthly basic disability maximum benefit amount by $99 from $3,460 to $3,559.
C. Contract Extensions – Recommend to the Personnel Department General Manager that contract terms with the following providers be extended as follows:
(1) Kaiser – Extend the current contract with Kaiser to provide health plan services by one additional year, from January 1, 2022 through December 31, 2022 for a total six-year contract term.
(2) Anthem – Extend the current contract with Anthem to provide health plan services by one additional year, from January 1, 2022 through December 31, 2022 for a total six-year contract term.
D. Projected Benefits Expenditures Calendar Year 2022 – Receive and file information regarding projected LAwell Program expenditures for Calendar Year 2022.
E. Adoption of 2021 LAwell Program – Request that the Personnel Department transmit a report from the JLMBC Chairperson and Vice-Chairperson to the City Council for recommended adoption of the 2022 LAwell Program.
CONCLUDING ITEMS
(4) Request for Future Agenda Items
(5) Next Meeting Date: August 5, 2021
(6) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Committee Report 21-14: Health Services Request for Proposal Cancelation – Recommendation that the Joint Labor-Management Benefits Committee (JLMBC) recommend to the Personnel Department General Manager that the Personnel Department:
(a) exercise its option under Section 5.19 of the Health Services RFP to cancel the RFP; and
(b) return to the next JLMBC meeting with the proposed 2022 LAwell Program, including related recommendations as to one-year extensions with incumbent health plan providers Kaiser and Anthem, to continue to provide healthcare services in 2022.
CONCLUDING ITEMS
(4) Request for Future Agenda Items
(5) Next Meeting Date: TBD
JLMBC Special Meeting - CANCELED
AGENDA - CANCELED
AGENDA - May 27, 2021
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
INFORMATIONAL ITEMS
(3) Committee Report 21-14: Health Services Request for Proposal – Recommendation that the JLMBC (a) approve the health plan provider interview schedule and approach (b) receive and file report from the Health Services Request for Proposal Review Committee regarding information included in provider responses to the request for Best and Final Offer fee proposals
CONCLUDING ITEMS
(4) Request for Future Agenda Items
(5) Next Meeting Dates: June 1, 2021 and June 3, 2021 (Health Provider Interviews)
(6) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Committee Report 21-10: Health Services Request for Proposal – Recommendation that the JLMBC:
(a) Review and consider findings and analysis related to responses to the Request for Proposal for LAwell Program Health Plan Services;
(b) Request that the Review Committee solicit best and final cost proposals from all providers to be submitted no later than May 21, 2021;
(c) Find that, subject to final consideration of all final proposal information and considerations, retaining Anthem Vivity as a plan option is desirable in order to protect Vivity members from significant disruption;
(d) Find that, to the extent unbundling will be considered, it should (a) provide a demonstrable cost value; (b) provide services or features filling a significant and distinct service need; (c) ensure that potential administrative challenges or burdens can be adequately resourced and supported by City staff and systems; (d) include no more than one additional service provider for the LAwell Program during this procurement cycle; and (e) include no more than one additional plan option type for the LAwell Program during this procurement cycle; and
(e) Request that staff schedule provider interviews at dates to be determined but within the week of May 24-28, 2021.
(4) Committee Report 21-11: Employee Benefits Trust Fund Staffing Reimbursements Third Quarter Fiscal Year 2020-21 – Recommendation that the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $119,254.64, inclusive of the third quarter of fiscal year 2020-21; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $67,499.33, inclusive of the third quarter of fiscal year 2020-21.
INFORMATIONAL ITEMS
(5) Committee Report 21-12: LIVEwell Program Update – March and April 2021 – Report regarding LIVEwell Program activities and updates for March and April 2021.
(6) Committee Report 21-13: Projects & Activities Report – March and April 2021 – Report regarding informational items, project updates, staffing summary, and upcoming meetings calendar for March and April 2021.
CONCLUDING ITEMS
(7) Request for Future Agenda Items
(8) Next Meeting Dates: May 24-28, 2021 (Health Provider Interviews)
(9) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the January 21, 2021 Special Meeting.
(4) Committee Report 21-05: Catastrophic Illness Program Update – Recommendation that the JLMBC authorize the JLMBC Chairperson and Vice-Chairperson to transmit the attached report to the City Council recommending the permanent incorporation of the Catastrophic Illness Program (CI Program) into the City of Los Angeles Administrative Code (LAAC).
INFORMATIONAL ITEMS
(5) Provider Presentation: Morneau Shepell – Presentation from Morneau Shepell regarding the 2021 Open Enrollment debrief, service performance, and Service Improvement Plan.
(6) Committee Report 21-06: Health Services Request for Proposal - Recommendation that the JLMBC receive and note an update regarding the status of the Request for Proposal for LAwell Program Health Plan Services.
(7) Committee Report 21-07: Domestic Partnership Program – Report regarding proposed procedural changes to the LAwell Program’s domestic partnership affidavit to be tentatively effective on April 1, 2021.
(8) Committee Report 21-08: LIVEwell Program Update – January and February 2021 – Report regarding LIVEwell Program activities and updates for January and February 2021.
(9) Committee Report 21-09: Projects & Activities Report – January and February 2021 – Report regarding informational items, project updates, staffing summary, and upcoming meetings calendar for January and February 2021.
CONCLUDING ITEMS
(10) Request for Future Agenda Items
(11) Next Meeting Date: May 6, 2021
(12) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the December 3, 2020 Special Meeting.
(4) Committee Report 21-01: Health Services Request for Proposal – Recommendation that the JLMBC approve (a) the proposed Request for Proposal for LAwell Program Health Plan Services and (b) the proposed “Pledge Form Regarding Conflict-of-Interest, Confidentiality and Proposer Communications” for use by JLMBC members (voluntary) and City staff (mandatory) involved in the LAwell Program Health Plan Services development and review process.
(5) Committee Report 21-02: Employee Benefits Trust Fund Staffing Reimbursements Second Quarter Fiscal Year 2020-21 – Recommendation that the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $123,541.12, inclusive of the second quarter of fiscal year 2020-21; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $88,591.74, inclusive of the second quarter of fiscal year 2020-21.
INFORMATIONAL ITEMS
(6) Committee Report 21-03: LIVEwell Program Update – December 2020 – Report regarding LIVEwell Program activities and updates for December 2020.
(7) Committee Report 21-04: Projects & Activities Report – December 2020 - Report regarding informational items, project updates, and staffing summary for December 2020, and upcoming meetings calendar.
CONCLUDING ITEMS
(8) Request for Future Agenda Items
(9) Next Meeting Date: February 11, 2021
(10) Adjournment