JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the November 5, 2020 Special Meeting.
(4) Committee Report 20-37: LAwell Election of Officers and Meetings Schedule for Calendar Year 2021– Recommendation that the JLMBC (a) conduct annual officer elections for Chairperson and Vice-Chairperson for calendar year 2021 and (b) note and file the proposed meetings schedule for calendar year 2021
INFORMATIONAL ITEMS
(5) Benefit Provider Presentation: Optum - Presentation from Optum regarding LAwell membership utilization in the Support Plus – Employee and Family Assistance Program.
(6) Committee Report 20-38: 2020 Open Enrollment Implementation for Plan Year 2021 – Recommendation that the JLMBC note and file staff report regarding implementation of the October 2020 Open Enrollment activities for Plan Year 2021 and Third-Party Administrator (TPA) service improvement plan.
(7) Committee Report 20-39: LIVEwell Program Update – November 2020 – Report regarding LIVEwell Program activities and updates for November 2020.
(8) Committee Report 20-40: Projects & Activities Report – November 2020 – Report regarding informational items, project updates, staffing summary, and upcoming meetings calendar for November 2020.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Meeting Date: January 21, 2021
(11) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the September 3, 2020 Special Meeting.
(4) Committee Report 20-31: LAwell Program Procurement Planning and Contract Extension Recommendations – Recommendation that the JLMBC:
1. Procurements and Contracts - Recommend to the Personnel Department General Manager that:
(a) The health services provider procurement proceed in 2021 with a target implementation date for a new service provider contract to be in place by January 1, 2022;
(b) The term of the contract with Delta Dental to provide the LAwell Program Dental PPO, HMO, and Preventive Only plans be extended by one additional year from January 1, 2022 to December 31, 2022 for a total six-year contract term; and
(c) The term of the contract with EyeMed to provide the LAwell Program stand-alone Vision plan be extended by one additional year from January 1, 2022 to December 31, 2022 for a total six-year contract term.
2. Dental and Vision Plan Design and Benefit Level Review - Request that staff work with LAwell Program consultant Keenan to study options for plan design and benefit level reviews for both dental and vision and report back with findings to the JLMBC.
(5) Committee Report 20-32: Benefits Plan Administration and Communications Consulting Services Division of Services – Recommendation that the JLMBC approve the proposed framework for the division of LAwell Program consulting service assignments.
(6) Committee Report 20-33: Catastrophic Illness Program – Recommendation that the JLMBC authorize the JLMBC Chairperson and Vice-Chairperson to transmit a report to the City Council recommending the permanent incorporation of the Catastrophic Illness Program into the City of Los Angeles Administrative Code.
(7) Committee Report 20-34: Employee Benefits Trust Fund Staffing Reimbursements First Quarter Fiscal Year 2020-21 – Recommendation that the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing direct administrative support of the LAwell Program in the total amount of $126,817.29, inclusive of the first quarter of fiscal year 2020-21 and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing direct administrative support of the LIVEwell Wellness Program in the total amount of $90,187.79, inclusive of the first quarter of fiscal year 2020-21.
INFORMATIONAL ITEMS
(8) Benefit Provider Presentation: The Standard Insurance Company (The Standard) – Presentation from The Standard regarding LAwell membership utilization.
(9) Committee Report 20-35: LIVEwell Program Update – September to October 2020 – Report regarding LIVEwell Program activities and updates for September to October 2020.
(10) Committee Report 20-36: Projects & Activities Report – September & October 2020 – Report regarding informational items, project updates, staffing summary, and upcoming meetings calendar for September and October 2020.
CONCLUDING ITEMS
(11) Request for Future Agenda Items
(12) Next Meeting Date: December 3, 2020
(13) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ACTION ITEMS
(3) Minutes - Recommendation to approve minutes of the August 6, 2020 Special Meeting.
(4) Committee Report 20-24: Life, Disability, and AD&D Contracts with The Standard – Recommendation that the JLMBC recommend to the Personnel Department General Manager that the terms of the contracts with The Standard to provide LAwell Program Life, Disability, and Accidental Death & Dismemberment (AD&D) insurance plans be extended by two additional years from January 1, 2021 to December 31, 2022 for total five-year contract terms incorporating certain financial and service enhancements applicable to the term of the extension.
(5) Committee Report 20-25: Preferred Provider Option (PPO) ConsumerMedical Decision Support Service – Recommendation that the JLMBC approve the addition of the ConsumerMedical decision support service for the City’s PPO plan.
(6) Committee Report 20-26: Employee Benefits Trust Fund Fiscal Year (FY) 2019-20 Activity and Status Review – Recommendation that the JLMBC (a) receive and file report regarding the Fiscal Year (FY) 2019-20 status/activity of the Employee Benefits Trust Fund and (b) approve draft report to the City Council and Mayor regarding and identifying all FY 2019-20 Trust Fund receipts/expenditures and purposes for which expenditures were made.
(7) Committee Report 20-27: Employee Benefits Trust Fund Staffing Reimbursements Fourth Quarter Fiscal Year 2019-20 – Recommendation that the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing direct administrative support of the LAwell Program in the total amount of $128,145.27 inclusive of the fourth quarter of fiscal year 2019-20 and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing direct administrative support of the LIVEwell Wellness Program in the total amount of $76,726.00 inclusive of the fourth quarter of fiscal year 2019-20.
(8) Committee Report 20-28 : International Foundation of Employee Benefit Plans (IFEBP) Virtual Conferences – Recommendation that the JLMBC approve the necessary funding from the Employee Benefits Trust Fund to renew its IFEBP membership for any interested JLMBC members and staff to virtually attend 2020 conferences.
INFORMATIONAL ITEMS
(9) Committee Report 20-29: LIVEwell Program Update – August 2020 – Report regarding LIVEwell Program activities and updates for August 2020.
(10) Committee Report 20-30: Projects & Activities Report – August 2020 – Report regarding informational items, project updates, staffing summary, and upcoming meetings calendar for August 2020.
CONCLUDING ITEMS
(11) Request for Future Agenda Items
(12) Next Meeting Date: November 5, 2020
(13) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes - Recommendation to approve minutes of the June 4, 2020 and June 8, 2020 Special Meetings.
(4) Benefit Service Provider Presentation: Delta Dental – Presentation from Delta Dental regarding LAwell Program membership utilization.
(5) Committee Report 20-18: Benefits Plan Administration and Communications Consulting Services RFP Evaluation and Recommendation – Recommendation that the JLMBC recommend to the Personnel Department General Manager that The Segal Company and Keenan and Associates be selected to provide employee benefits plan administration and communications consulting services for the LAwell Program following negotiation and drafting of contracts with both providers, andsubject to agreement between the City and the providers as to all applicable terms and conditions and all necessary approvals.
(6) Committee Report 20-19: Employee Benefits Division Core Mandates and Resource Adaptations –Recommendation that the JLMBC receive and file the update regarding Employee Benefits Division core mandates and resource adaptations.
(7) Committee Report 20-20: Anthem and Delta Premium Credits – Recommendation that the JLMBC receive and file the staff report regarding premium credits for Anthem Blue Cross and Delta Dental plans.
(8) Committee Report 20-21: 2020 Open Enrollment Communications Campaign Overview for Plan Year 2021 – Recommendation that the JLMBC receive and file report regarding the 2020 Open Enrollment communications campaign for Plan Year 2021.
(9) Committee Report 20-22: LIVEwell Program Update – May to July 2020 – Recommendation that the JLMBC receive and file the report regarding LIVEwell Program activities and updates for May to July 2020.
(10) Committee Report 20-23: Projects & Activities Report – June and July 2020 – Recommendation that the JLMBC receive and file the projects and activities report regarding informational items, project updates, staffing summary, and upcoming meetings calendar for June and July 2020.
CONCLUDING ITEMS
(11) Request for Future Agenda Items
(12) Next Meeting Date: September 3, 2020
(13) Adjournment
JLMBC Continuation Meeting
AGENDA
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
ADMINISTRATIVE ITEMS – CONTINUED FROM JUNE 4, 2020
(6) Continued Consideration of Committee Report 20-14: Employee Benefit Trust Fund – Consideration of approval of expenditure from employee benefits trust fund. Approve an expenditure of $7.4 million from the Trust Fund unallocated cash balance for payment of premiums for FY 2019-20, on a one-time basis, in recognition of the City’s current financial challenges, contractual obligations to make payments, and funding contained within the available cash balance of the Employee Benefits Trust Fund. CONCLUDING ITEMS – CONTINUED FROM JUNE 4, 2020
(9) Request for Future Agenda Items
(10) Next Meeting Date: August 6, 2020
(11) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order - Members of the Committee will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes - Recommendation to approve minutes of the May 7, 2020 Special Meeting.
(4) Benefit Service Provider Presentation: EyeMed – Presentation from EyeMed regarding LAwell Program membership utilization.
(5) Committee Report 20-13: LAwell Program 2021 Service Provider Renewals and Plan Adoption – Recommendation that the JLMBC :
A. Annual Service Provider Rate Renewals – Recommend to the General Manager Personnel Department approval of 2021 renewals for all LAwell Program benefit service providers as follows:
(1) Kaiser Permanente (Kaiser) for 2021 renewal of the Staff Model Health Maintenance Organization (HMO) (2.33% increase) plan.
(2) Anthem Blue Cross (Anthem) for 2021 renewal of the Preferred Provider Option (PPO) (4.5% increase), Narrow Network HMO (4.5% increase), Full Network HMO (4.5% increase), and Vivity HMO (4.5% increase) plans.
(3) Delta Dental (Delta) for 2021 renewal of the LAwell Dental PPO (no premium change), HMO (no premium change), and Preventive (no premium change) plans.
(4) EyeMed for 2021 renewal of the LAwell Vision Plan (no premium change).
(5) The Standard for 2021 renewal of LAwell Life (no premium change), Disability (no premium change), and AD&D (no premium change) plans.
(6) Optum for 2021 renewal of the LAwell Support Plus - Employee and Family Assistance Program (EFAP) (no premium change).
(7) WageWorks for 2021 renewal of LAwell Tax-Advantaged Spending Accounts (no premium change).
B. Program Design Changes – Approve recommended program design changes for Plan Year 2021:
(1) Expand eligibility for the LAwell Program Cash-in-Lieu program effective January 1, 2021 to permit an employee to opt out of LAwell Program medical coverage if the employee satisfies any of the following conditions: (a) the employee is under age 26 and has medical coverage through a parent that qualifies as minimum essential coverage (MEC) in accordance with the individual shared responsibility provision of the Affordable Care Act (ACA); or (b) the employee has medical coverage through Medi-Cal.
(2) Direct staff to include information on Long Term Care insurance services and coverage options provided by City of Los Angeles employee organization associations and other governmental agenciesin the annual LAwell Program Open Enrollment communications materials and on the www.keepingLAwell.com website.
(3) Basic Disability Insurance – Increase the monthly basic disability maximum benefit amount by $93 from $3,367 to $3,460.
(4) Healthcare Flexible Spending Accounts (HFSA) – Increase the annual maximum contribution for the HFSA by $50 from $2,700 to $2,750.
C. Projected Benefits Expenditures Plan Year 2021 – Receive and file information regarding projected LAwell Program expenditures for Plan Year 2021.
D. Adoption of 2021 LAwell Plan – Direct the Personnel Department to transmit a report from the JLMBC Chairperson and Vice-Chairperson to City Council for recommended adoption of the 2021 LAwell Program.
(6) Committee Report 20-14: Employee Benefit Trust Fund – Consideration of approval of expenditure from employee benefits trust fund. Approve an expenditure of $7.4 million from the Trust Fund unallocated cash balance for payment of premiums for FY 2019-20, on a one-time basis, in recognition of the City’s current financial challenges, contractual obligations to make payments, and funding contained within the available cash balance of the Employee Benefits Trust Fund.
(7) Committee Report 20-15: October 2019 Open Enrollment Data Review – Recommendation that the JLMBC receive and file staff report regarding results of the LAwell Civilian Benefits Program (LAwell Program) October 2019 Open Enrollment.
(8) Committee Report 20-16: Projects & Activities Report – May 2020 – Recommendation that the JLMBC receive and file the projects and activities report regarding informational items, project updates, staffing summary, and upcoming meetings calendar for May 2020.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Meeting Date: August 6, 2020
(11) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order - Members of the Board will be attending the meeting by telephone pursuant to Government Code Section 54953(b) and the Executive Orders of the Governor of California.
(2) Oral Discussion with City Attorney – Review of current Brown Act requirements for conducting Board meetings through teleconferencing.
(3) Public Comments
ADMINISTRATIVE ITEMS
(4) Minutes - Recommendation to approve minutes of the March 5, 2020 special meeting.
(5) Benefit Service Provider Presentation: Anthem Blue Cross – Presentation from Anthem Blue Cross regarding LAwell Program membership utilization.
(6) Committee Report 20-08: LAwell Program 2021 Service Provider Renewals and Plan Adoption – Recommendation that the JLMBC receive and file report and update regarding LAwell Program 2020 service provider renewals and plan adoption.
(7) Committee Report 20-09: COVID-19 Resource Update – Recommendation that the JLMBC receive and file report regarding LAwell Program administrative and benefit provider resources related to the COVID-19 pandemic.
(8) Committee Report 20-10: Employee Benefits Trust Fund Staffing Reimbursements Third Quarter Fiscal Year 2019-20 – Recommendation that the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing direct administrative support of the LAwell Program in the total amount of $145,349.85 inclusive of the third quarter of fiscal year 2019-20; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing direct administrative support of the LIVEwell Wellness Program in the total amount of $57,650.86 inclusive of the third quarter of fiscal year 2019-20
(9) Committee Report 20-11: LIVEwell Program Update March and April 2020 – Recommendation that the JLMBC receive and file the report regarding LIVEwell Program activities and updates for March and April 2020.
(10) Committee Report 20-12: Projects & Activities Report – March and April 2020 – Recommendation that the JLMBC receive and file the projects and activities report regarding informational items, project updates, staffing summary, and meeting calendar for March and April 2020.
CONCLUDING ITEMS
(11) Request for Future Agenda Items
(12) Next Meeting Date: May 28, 2020
(13) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes: Recommendation to approve minutes of the February 4, 2020 special meeting.
(4) Benefit Service Provider Presentation: Kaiser Permanente – Presentation from Kaiser Permanente regarding LAwell membership utilization.
(5) Committee Report 20-05: Quarterly LAwell Program Data and Metrics Review – Recommendation that the JLMBC receive and file report regarding update on LAwell Program benefit service provider goals, metrics, and data reporting.
(6) Committee Report 20-06: LIVEwell Program Update – February 2020 – Recommendation that the JLMBC receive and file the report regarding LIVEwell Program activities and updates for February 2020.
(7) Committee Report 20-07: Projects & Activities Report – Recommendation that the JLMBC (1) receive and file the projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for February 2020 and (2) identify a JLMBC member to replace former JLMBC member Cheryl Parisi on the Ad Hoc Governance Subcommittee.
CONCLUDING ITEMS
(8) Request for Future Agenda Items
(9) Next Meeting Date: March 5, 2020
(10) Adjournment
JLMBC Special Meeting
AGENDA
INTRODUCTION
(1) Call to Order
(2) Public Comments
ADMINISTRATIVE ITEMS
(3) Minutes: Recommendation to approve minutes of the December 5, 2019 special meeting.
(4) Benefit Service Provider Presentation: WageWorks – Presentation from WageWorks regarding LAwell membership utilization.
(5) Committee Report 20-01: Fiscal Year 2019-20 LAwell Program Health and Wellness Strategic Initiatives Update – Recommendation that the JLMBC receive and file the fiscal year (FY) 2019-20 LAwell Program Health and Wellness Strategic Initiatives Update for February 2020.
(6) Committee Report 20-02: Employee Benefits Trust Fund Staffing Reimbursements – Second Quarter Fiscal Year 2019-20 – Recommendation that the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing direct administrative support of the LAwell Program in the total amount of $100,244.11 inclusive of the second quarter of fiscal year 2019-20; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing direct administrative support of the LIVEwell Wellness Program in the total amount of $65,725.89 inclusive of the second quarter of fiscal year 2019-20.
(7) Committee Report 20-03: LIVEwell Program Update – December 2019 to January 2020 – Recommendation that the JLMBC receive and file the report regarding LIVEwell Program activities and updates for December 2019 to January 2020.
(8) Committee Report 20-04: Projects & Activities Report – Recommendation that the JLMBC receive and file the projects and activities report regarding informational items, project updates, staffing summary, and completed projects/meeting calendar for December 2019 to January 2020.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Meeting Date: March 5, 2020
(11) Adjournment